Sponsors not previously Q-coded will be provided an AF Form 4380, Special Needs Screener, when notified of a prospective assignment.
-It is important that sponsors accurately report needs of family members on this form in a timely manner to allow the full review of any potential health or special education conditions by the MTF at the sponsor’s current base.
-Submitting this form early in the relocation process helps to expedite the issuance of orders.
When a Q-coded sponsor is identified for reassignment, or when any active duty Air Force family is projected for OCONUS relocation, the Family Member Relocation Clearance (FMRC) process is initiated as soon as possible after the projected assignment notification.
-The sponsor must complete AF Form 1466, Request for Family Member’s Medical and Educational Clearance for Travel.
-The sponsor lists all family members, specifying which are requesting accompanied travel and which are not.
-The sponsor is also required to report any known conditions on AF Form 1466.
Failure to report known conditions before relocation may result in subsequent administrative action and/or Early Return of Dependents, so it is important for the Airman to carefully consider family members’ needs when completing AF Form 4380 and AF Form 1466.
The FMRC Coordinator (FMRCC) at the MTF EFMP-M office reviews these forms and advises sponsors and families about any additional documentation needed to authorize travel. The FMRCC can also advise on procedures when sponsors and family members are geographically separated.
-The review authority ensures all available services meet U.S. standards for medical care and all Federal laws pertaining to special education entitlements.
-AF EFMP-M will not recommend travel for family members OCONUS where services do not exist to meet DOD and Air Force standards, or to any location where obtaining the needed services would incur excessive costs or hardships on families.
As soon as an AD sponsor is identified for a potential PCS, the FMRC process begins.
-If the sponsor is not previously Q-coded, it begins with AF Form 4380, Special Needs Screener.
-If the sponsor is Q-coded, or if the proposed travel is for accompanied relocation to an OCONUS site, the sponsor must complete AF Form 1466 to initiate the FMRC process.
-Orders will not be issued until the FMRC process is completed
-If there are needs identified, or if travel is projected to an OCONUS location, the sponsor must first complete AF Form 1466 specifying which family members are requesting travel and what medical and/or educational concerns are already known.
-The MTF will conduct family member interviews and review records and data for all family members requesting travel.
-Depending on the nature of the identified needs and the projected location, several different medical, educational and community resources may be consulted to ensure all needs can be met prior to travel.
-AF Form 1466D, Dental Health Summary, DD Form 2792, Family Member Medical Summary, and/or DD Form 2792-1, Special Education/Early Intervention Summary, may also be requested for each family member planning to travel, regardless of prior enrollment in EFMP.
-These forms must be completed by qualified medical and education personnel.
-Using these forms, the gaining facility can review current medical and educational needs of family members to determine if they meet EFMP criteria, and to determine if relocation to the projected location is safe, appropriate, and recommended.
-Once the appropriate review authorities have been consulted, the losing base FMRCC documents the recommendations and advises the family further.
-If travel is recommended, orders are issued; if travel is not recommended, additional steps are taken to determine if the sponsor wishes to go unaccompanied or to request a different assignment.
-Sponsors are strongly cautioned against taking family members at their own expense to locations where medical or educational services are inadequate to support known needs because of the potential for financial hardships, excessive travel distances, language barriers, etc.
-Willful violation of the clearance process may result in disciplinary action.
Command sponsorship may be granted to families who complete the requirements of the FMRC process and who are recommended for travel OCONUS. Having command-sponsored status is extremely important to families leaving CONUS.
-Without command sponsorship, family members may not have TRICARE Prime status, and may only have space-available access to MTFs and DODDs schools.
-Housing entitlements and base privileges may be limited, and the family must pay costs incurred to return to the U.S. and next duty station.
Sponsors are encouraged to seek legal and command advice before choosing to relocate family members OCONUS without command sponsorship.
AFI 36-2110, Assignments, Attachment 20, provides additional important information about command sponsorship of family members during OCONUS relocation.
Additionally, when family members are recommended not to travel with the sponsor to the projected assignment location, the sponsor has the option of requesting an EFMP reassignment or deferment through the virtual Military Personnel Flight (vMPF).
-This process can take 4-6 weeks to complete.
-This allows the HQ AFPC EFMP Reassignments Branch, located at Randolph AFB, the opportunity to find a location that meets both the AF manning requirement of the sponsor's career field, and the special needs of the family members.
AFI 36-2110, Attachment 25, Exceptional Family Member Program (EFMP), provides more specific information about the EFMP reassignment program. Moreover, the vMPF provides more detailed instructions about the EFMP reassignment application process.
If sponsors have questions regarding the process, please contact the HQ AFPC Total Force Service Center at DSN: 665-0102/COMM: 210-565-0102; Toll-free: 800-525-0102